Civida is the largest provider of community and affordable housing in Northern Alberta. Civida’s core service areas include property management, property development, and administration of rent benefit programs.

Civida acquires various goods, services, and construction to assist in achieving our mission – to provide safe and affordable housing. Civida utilizes various contractors to provide daily operational requirements that include a combination of scheduled and on-demand service delivery approaches. Civida also undertakes several procurements for project-based initiatives, including capital maintenance and development.

As a publicly funded not-for-profit organization, Civida is committed to fair and transparent procurement practices that align to applicable trade agreements and deliver best value.

Bid Opportunities

Civida uses several types of contractors and consultants from different industries to undertake property management activities and construction projects. These activities require services such as professional engineering and architectural, technical and trade, information technology, security, and general maintenance (cleaning, grounds maintenance, etc.).

Civida uses different procurement strategies including binding and non-binding competitive bidding processes.  Each bid document will identify any mandatory requirements and pre-conditions of award.

Civida also administers procurement opportunities on behalf of Alberta Social Housing Corporation (ASHC). These procurement opportunities use ASHC’s bid and contract templates.

Alberta Purchasing Connection (APC):

Bid opportunities are posted on  Alberta Purchasing Connection (APC).  Register with APC and follow Civida to receive notification of new opportunities.

 

 

PLEASE NOTE:

Effective October 15, 2024, Civida utilizes the bids&tenders electronic bidding system to post and manage procurement opportunities.

Registered suppliers will receive notifications when an opportunity is posted. Register now so you don’t miss out.

Create a free supplier account
    1. Set up a supplier account to access and respond to opportunities.
    2. Select the commodity code(s) for goods, services, and construction that interest you.
    3. Receive email notifications of bid opportunities matching your commodity selections

Role of Procurement

The role of Procurement at Civida is to provide centralized, corporate-wide procurement strategy, including policy, procedures, and guidelines to support the following activities:

  • Procurement of goods, services, and construction
  • Establishing arrangements between Civida and commercial entities
  • Disposal of surplus goods

Trade Agreements

Civida falls under the MASH sector (municipalities, academic institutions, school boards, and health and social service providers) and is obligated to comply with the following Trade Agreements:

  • New West Partnership Trade Agreement (NWPTA)
  • Canadian Free Trade Agreement (CFTA)
  • Canada – European Union Comprehensive Economic and Trade Agreement (CETA)
  • Canada – UK Trade Continuity Agreement (TCA)
For procurements conducted by Civida on behalf of ASHC, the provincial trade thresholds will apply.

Cooperative Purchasing Groups

Civida may participate in cooperative procurements with various buying groups. These include, but are not limited to:

  • Canoe Procurement Group of Canada
  • Kinetic GPO

Key Information

  • Purchase Orders Terms and Conditions

    The following Purchase Order Terms and Conditions will apply to all Civida issued Purchase Orders. If the Supplier and Civida have an existing written agreement, the terms and conditions in the written agreement will prevail.

    View Civida Purchase Order Terms and Conditions

  • Invoicing and Payment

    Supplier invoices require the following information:

      • Company name
      • Contact info, including address & phone number
      • Invoice number
      • Purchase Order number or Contract ID
      • Date work completed (invoice date)
      • Supplier’s GST/HST registration number
      • Detailed description of work performed, including cost breakdown by applicable site(s)
      • Site description
      • Payment terms (assumed to be net 30 if other terms not indicated)

    Please address all invoices to Civida, unless directed otherwise. For any payment or invoice related questions, please reach out to: [email protected].

  • Civida's Suppliers Code of Conduct

    Civida requires its suppliers to act with integrity and conduct business in an ethical manner.

    Civida may refuse to do business with any Supplier that has engaged in illegal or unethical bidding practices, has an actual or potential conflict of interest or an unfair advantage, or fails to adhere to ethical business practices.

    View the Suppliers Code of Conduct

Have Questions?